Beamli systems · Bookkeeping
The owner statement that writes itself.
The monthly job your team rebuilds by hand (gross per villa, the agreed owner share, the net due) generated instead. Built for the people who run villas, not for accountants.
The problem
The books are a WhatsApp thread and a spreadsheet.
Receipts pile up in WhatsApp. The books sit in Excel. Every month someone rebuilds the owner's statement by hand against a deadline, and the people spending the money are hospitality staff, not accountants. Their day runs in WhatsApp, not a ledger. It's the money chapter of managing a Bali villa remotely.
The approach
Deterministic, with one drop of AI.
We don't point an agent at your money. The statement is generated by plain, predictable steps you can reason about. The only genuinely intelligent step is reading a photographed receipt, and nothing enters the books until someone confirms it.
The output
Every line, in plain words.
Gross sales per villa, platform commissions, the agreed owner share, and the net due, with the formula spelled out so the owner can check it.
Figures and villa names are illustrative. Real client data is never shown.
Owner statement · illustrative
- Gross sales · Villa A
- IDR 52,000,000
- Gross sales · Villa B
- IDR 41,000,000
- Combined gross
- IDR 93,000,000
- Less platform commissions
- − IDR 13,000,000
- Net of commissions
- IDR 80,000,000
- Owner share (22.5% of net)
- IDR 18,000,000
- Due
- by the 10th
How it runs
Snap a photo. The books take it from there.
Staff photograph any receipt: printed, handwritten, or a bank slip.
It comes back parsed, with a suggested category and one tap to tag the villa.
Platform payouts are matched against the company account each month.
Gross, commissions, owner share, and net due: generated, not rebuilt.
Why it holds
Defensible, and built to hand over.
Some costs belong to one villa; others are shared across several, like a gardener, the pool service, or a manager's retainer. The system splits those shared costs by a rule you set, so every owner sees exactly their portion and nobody has to argue the maths. Because every figure shows the formula behind it, the owner and the manager read one statement instead of two versions of it, which is what keeps the relationship honest. And since the books are yours and exportable, you are never locked into a tool we own. It is built to hand over from the first day.
Questions
The questions owners ask.
- Is this an app I have to log into?
- No. It works inside the chat your team already uses, as a Telegram bot. There is no new dashboard to learn and no extra login to manage.
- Whose books are these, do I own them?
- You do. There is one ledger, tagged per villa, and it is exportable. The whole system is built to hand over, so you are never locked in.
- How accurate is the receipt reading?
- A photographed receipt is read and categorised automatically, but nothing enters the books until someone confirms it. The confirm step is the accuracy backstop.
- Do you file my tax?
- No. The system can produce an indicative tax figure that always shows its working, and it always says to confirm with a licensed konsultan pajak before filing. We make the tax cheap to finish; we do not file it.
Want this on your operation?
We'll plug a sample of your numbers into one of our systems and show you exactly what would land in your chat tomorrow.
Book a 20-minute call